If you’ve been involved in planning a party and you’ve seen how much is involved in choosing the perfect venue and setting up the technology, making sure your guests feel welcome, and of course, making it memorable. Many of us forget that events create lots of waste and consume a significant amount of energy.
It’s time for an effort to change. More and more, people are becoming aware that events don’t have to leave a big environmental footprint. Promoting green events, whether you’re arranging a small offsite team or a huge hybrid conference is not only the right thing to be doing but also the smart thing.
Why is it important to go green for your event?
This number could surprise you. A three-day gathering that includes 500 guests could produce 2,835 kg waste and use nearly 300,000kWh of electricity. This is not only a large number, it’s also an enormous opportunity to improve.
Sustainability is a top concern for attendees of today. They want to see proof that their favorite businesses and brands are living up to the hype. You’re not only making a difference for the planet as well as showing your viewers that your values extend beyond the stage and screen.
Simple Waste Management: The Best Way to Reduce Clutter
Let’s begin with waste. Events can be a treasure trove of unnecessary clutter single-use plastics leftover food and printed brochures that no one reads, and much more. But with a little intention, sustainable waste management is easier than you think.
Here are some minor changes that could make a huge change:
1. Replace disposables with compostable or recyclable alternatives.
2. Make the switch to paper-free: Use event apps or QR codes instead of printed documents.
3. Give away leftovers. If you have caterers, ask them to give away excess food items to local charitable organizations.
4. Set up recycling stations in order to allow participants to dispose of their objects in a responsible way.
It’s not about perfectionism that is important it’s advancement. Every bit of waste you divert or reduce can be considered a victory.
Manage your Energy Like a Professional (Without Being One)
Making intelligent energy choices doesn’t require that you be an engineer expert. One of the first steps to make changes is to simply be aware about the amount of power that events use. Energy management strategies for events do not have to mean cutting back on comfort or technology. It’s just important to be mindful about how you apply these strategies.
Here are some easy ways to reduce your energy consumption:
1. Choose locations that have been certified as environmentally sustainable or that use sustainable energy sources.
2. Use LED lighting and energy-efficient equipment for displays and AV.
3. You can hold hybrid or virtual events to reduce expenses for travel and venue.
4. Be simple Setups that are elegant usually require less power.
It’s all about creating an experience that is just as powerful but less resource-heavy.
GreenUP Checklist, Your Secret Weapon
The GreenUP Checklist is a great tool to get started. It provides the steps for a more sustainable event into clear, doable actions whether that’s working with suppliers to use eco-friendly materials or simply encouraging guests to take public transport.
This checklist is based on the United Nations’ Sustainable Development Goals which means that you’re aligned with something greater than just the event itself.
You’re in the position to Make a Difference
Sustainable events don’t necessarily mean being perfect, it means being intentional. No matter how many steps you take, you are helping move the industry towards a better way of doing things.
The event you host will be remembered because of your speakers, the conversations and the fact that it didn’t seem outdated or wasteful. Therefore, go ahead, lead with purpose and let your attendees know that caring for the planet is part of the experience.
